Participant Information-Bubblyfest Pop-Up: San Francisco
Welcome to Pop-up BubblyFest: San Francisco 2017!
We kindly ask that you review the instructions carefully. Please feel free to email Holly at Holly@CreatePromotions.com for any questions. Please send this link to all of your staff coming to BubblyFest.
DATE: Sunday, May 21st
WHERE: The General's Residence at Golden Gate National Recreation Area, 1 Fort Mason, San Francisco
TIME: Session 1: 11:00AM - 2:00PM Session 2: 3:00PM-6:00PM
WHAT TO BRING:
Participating wineries are asked to provide a minimum donation of 42 (750ml) bottles of sparkling wine for the tasting, not of each label, but in total, an ice container , and dump bucket. We also strongly recommend bringing in a dolly for easier transport of your wines to your booth. We will have volunteers assisting but we're limited on the number of volunteers we have and dolly's available to share.
Attendee cap: 175 per session. Table decor (flowers, vases, etc.) and your marketing materials is optional. You may provide your own linen if you choose.
Create Promotions will provide, booth signage, 8' table with linen, ice (each winery is allotted three (3) 20lb bags only, and glasses (each attendee is provided one souvenir glass at entrance).
HOW MUCH TO POUR:
All pours must be limited to 2oz. Please do not pour to anyone wearing a red wristband or does not have a BubblyFest glass.
LOAD IN / WHERE TO GO WHEN YOU ARRIVE / PARKING:
****************LOAD IN IS BETWEEN 10:00AM AND 10:30AM****************
STEP 1: Pull up to the front driveway to unload.
STEP 2: Unload your cases. As a courtesy to the other wineries, please take no more than 10 minutes to unload your cases from your vehicle. **We strongly recommend bringing in a dolly for easier transport of your wines to your booth. We will have volunteers assisting but we're limited on the number of volunteers we have and dolly's available to share.**
STEP 3: Event patrons arriving Monday through Friday after 6:00pm or any time on Saturday, Sunday or a holiday may park in appropriately marked parking spaces adjacent to the General’s Residence per posted regulations.
We will have volunteers and carts available to help carry cases to your table while you park your car. We only have a limited number of volunteers and dollies, so we highly recommend bringing in your own dolly. Your patience is appreciated during the Load In process. The earlier you arrive the better!
STEP 4: After parking your car, CHECK IN at the "Check In" booth to receive your staff wristbands and assistance in finding your booth, if needed. We will NOT be able to provide extra passes day-of. If you would like additional passes, we offer a discount code to participating wineries. Please email firstname.lastname@example.org for the discount code.
REQUIRED: certificate of insurance:
For those who have NOT provided their COI yet:
Please provide a Certificate of Insurance with a combined single policy limit of no less than $2,000,000. Please include "Create Promotions, LLC" Create Promotions Address: 3765 South Higuera Street, Suite 120, San Luis Obispo, CA 93401. Event Name: Pop-Up Bubblyfest: San Francisco. Please email it to email@example.com by May 15, 2017.
Two (2) working passes are provided.
Booth Placements will be emailed to you on the week of the event.
STAFF PASSES / GLASSES / WATER:
Your staff passes will be provided at Check In (See Step 4 above). Limit (2) to wineries.
Your souvenir glasses will be placed on your tables - one per staff member. Drinking water will be provided - please bring refillable water bottles. We always have a goal of diverting 95% + of the events trash from the landfill so we do not provide plastic drinking cups or water bottles.
Please collect your empty bottles neatly behind or under your table in their box. We will have volunteers dispose of your bottles to a recycling facility throughout the event.
Our volunteers will begin delivering ice at 10:00AM. Please chill your bottles in advance of arriving if needed. Each winery is allotted three (3) 20lb bags only.
WHAT WE PROVIDE:
Wine glasses (for staff and attendees), Ice (see above), table linen, (1) 6ft. table, signage, and tenting. Light snacks will be provided, however, we strongly recommend filling up on a hearty breakfast before the event!
We will be providing all pouring wineries a boxed lunch during the 2-3PM period between sessions.
Pouring ends promptly at 2:00PM (1st session) and 6:00pm (2nd session). We ask that you please do not abandon your booth until 6:00PM. Abandoned tables end up turning into trash receptacles and it looks bad for the event and bad for anyone that comes around looking for your winery. We encourage you to stay at your booth and chat with our attendees who do approach your table - it's still an opportunity to make a lifelong customer!
Please note the following wristband colors:
RED = Designated driver. Please do NOT serve to anyone wearing a red wristband or to someone who does not have the BubblyFest flute.
HOT PINK = Ticketed Guest
BLACK = Trade / Media
NON PROFIT TAX ID FOR DEDUCTION
The non-profit TAX ID number will be provided to each participant upon request after the event date. Please consult with your tax advisor as to the deductibility of your donation.